Checklist for Hiring Managers
Receive approvals to hire from Supervisor/VP and fiscal prior to contacting HR
Confirm position number – if this is a new position work with HR to request a new position number
Submit a request to HR to begin the search process
Recruit Screeners and Interviewers for the Hiring Committee and ensure their availability for the required timelines for their roles
Determine priorities regarding qualifications for the position and communicate those clearly to the Hiring Team
Identify the recruitment timeline
Identify Interview/Assessment Structure and Scoring Rubric
Develop Interview Questions
Outline Outreach and Recruitment Advertising Plan with HR
Confirm members of the Hiring Committee
Assigns clerical support for the Search Committee (as needed)
A member of the HR recruiting team will contact you to discuss the search plan in depth and together you will finalize all rubrics for any assessments and desired qualifications prior to posting.
Assemble a diverse hiring committee - Diversity should include:
Race, ethnicity, gender, gender identify, age
Years with MCCCD and type of work experience
Different employee groups
Different disciplines than the position being hired
Different colleges/sites/district office
Stakeholders such as support staff, part-time or full-time faculty
Community members or advisory board members
Subject Matter Expert (SME) representation
Ensure confidentiality and equal opportunity requirements are strictly adhered to.
Facilitate and schedule time for search committee screening and meetings.
Scheduled adequate time for committee training
Manage the screening process
Facilitate and lead meetings and discussions during the Screening process
Ensures that applicant materials are evaluated (in writing) based on agreed upon criteria.
Return screening results and Candidate Interview Selection form to HR
First and Second Interviews
Manage the interview process
Facilitate and lead Search Committee meeting discussions
Schedule second interviews and discuss reference checks with HR
Consult with HR to: Identify a preferred candidate or discuss next options if a preferred candidate cannot be identified.
Write a Candidate Recommendation Summary supporting hiring choice for preferred candidate
Return Interview materials and scores to HR
Conduct reference checks prior to final interviews
Confirm the candidate has consented to obtaining reference checks with HR prior to obtaining references
Be flexible with final candidates on whether their immediate supervisor is contacted during this initial stage of reference checks.
If an immediate supervisor wasn’t included in initial reference checks to protect confidentiality, conduct a final reference check with an immediate supervisor of preferred candidate
Return all search process materials to HR
Ensure a Preferred Candidate Form has been completed and submitted to HR
Discuss start dates with HR
Ensure supervisor is aware of the pending start date if different than Hiring Manager
Consult Onboarding checklist for supervisors
Send the new employee a welcome letter (HR has a template available)