Event Calendars

Scheduling - Frequently Asked Questions

SCC Facilities Scheduling Services

Location: FOB Building (across from IT Building)
9000 E. Chaparral Road, Scottsdale, AZ 85256-2626
Service Email: events@scottsdalecc.edu
T: 480.423.6506  |  F: 480.423.6394

Service Hours:

Monday-Friday, 8:00am – 5:00pm during Fall & Spring
Closed on Fridays during the Summer Schedule
Closed on Weekends, Holidays, and other Campus Closures

Training Support for 25Live

Support and periodic training workshops are offered for requesters, schedulers, and approvers. Please contact patti.mcneill@scottsdalecc.edu to request training.

Each scheduling office has its own policies for when you will receive your confirmation. We strive to reply to your request in a timely manner. Our goal is to turn around requests within 3-5 business days. The response may take longer if your scheduling office has received a large number of requests in a short period of time or if your request is for space or services requiring additional services, resources, or approvals.
 

Cancellations and changes should be submitted as far in advance as possible, to allow time for scheduling of resources and personnel. Change requests received on short notice may not be guaranteed. If your request can be accommodated, you will receive a new and updated confirmation.

To modify/edit your reservation, please follow these steps:
**Not all users have EDIT rights to their event**

  1. If you have EDIT rights, you may only have access to modify select fields of information. Go to Event Tab => Search for the event to modify => Open Detail view tab =>
  2. Select the EDIT button to modify your event.  |  If you do not have EDIT rights, or cannot modify the field of information you require to change, then follow these steps:  | 
  3. Send email from "More Actions" menu to your scheduler by checking the box next to their name.
  4. Write in the changes in the body of the text
  5. Your scheduler will make the change and send a confirmation when complete

The browser used to access 25Live can also affect performance. Please use Mozilla Firefox, Google Chrome, or Safari for the best results. Internet Explorer is not recommended. If the site does not seem to load properly for you, try refreshing your browser or the screen you are in. It is also recommended to clear your browser's cache. For assistance, please call the Help Desk.

Although many people think of it as "just another website", 25Live is a complex, full-featured application that has the potential to be accessed by thousands of people at one time. Speeds can vary based on the speed of your network connection, available bandwidth, the number of users on the system and a number of other factors.

To report a technical issue you are experiencing, please email or contact the Help Desk.

The browser used to access 25Live can also affect performance. Please use Mozilla Firefox, Google Chrome, or Safari for the best results. Internet Explorer is not recommended. If the site does not seem to load properly for you, try refreshing your browser or the screen you are in. It is also recommended to clear your browser's cache. For assistance, please call the Help Desk.

Although many people think of it as "just another website", 25Live is a complex, full-featured application that has the potential to be accessed by thousands of people at one time. Speeds can vary based on the speed of your network connection, available bandwidth, the number of users on the system and a number of other factors.

To report a technical issue you are experiencing, please email or contact the Help Desk.

DRAFT: This is how most event requests are saved. Drafts are requests that will be reviewed and processed by a scheduling office. No space or services are held until an event has been changed to Tentative or Confirmed.

TENTATIVE: The scheduling offices will keep an event in tentative status until all details have been confirmed. Your confirmation holds the space for you, and your scheduler will change your event to confirmed once all of your details have been submitted. Once an event state is changed to confirmed, the service departments are notified of all the event details.

CONFIRMED: Your scheduler will modify the state to confirmed when all of the arrangements have been secured. At this point, the event detail is available to the service departments.

CANCELLED: An event that will no longer be taking place.

We always recommend selecting a location that has the equipment you need already installed in the space. To see a list of "features" of a location, click the detail view of a space name. If you need additional services or equipment, search for these in the Resource area. You may also describe what you are looking for in the additional comments area of the request form, and your scheduler will assign the appropriate resources.

25Live is also a publishing tool. There are several methods in 25Live to ensure your activity receives the publicity you prefer:

Include the URL to your webpage in the Custom Attributes field of your request:

  •    Add a Publicity Description in the Event Description field of your request:
Event Description (HTML-Enabled)

This is a text area for publicity purposes. This detail will be shown on the campus calendar detail view, as well as other publicity areas of the college website. HTML language is acceptable. You may also want to select the “website” field in the Custom Attributes. Cut and paste the url from the website you use to promote this event. **CAUTION**, the use of an ampersand (&) or some other symbols, may cause an error message.

  • Select the applicable Event Categories to identify Calendars that you want your event displayed on:
  • The OPEN TO PUBLIC category will display the event on the College Homepage, as well as the Campus Featured Calendars, both on campus view, and public view.
  • **CAUTION** Please be aware that by selecting Open To Public, you are aware that any website, or media source may also post your activity. If the event is not actually open to the general public, this category should not be used. 
  • If you do not select any category, your event may not be publicized on any Campus Calendar on the website, and may only be seen in 25Live for scheduling purposes, service providers, and public safety.
  • If you select a category not marked Public, your event may display on an associated Campus Calendar, and may be displayed in a specialized calendar category for view on campus.
For Additional Information about publicizing your event, contact:

SCC Institutional Advancement & Community Engagement
Nancy Neff  |  (480) 423-6567
Use the Creative Job Request Form to submit a request for web ad or web site publicity:

STEP ONE: Call Facilities Scheduling Services
Call the Facilities Scheduling Services (FSS) office to discuss your event needs at 480.423.6506. Or complete the online External Event Inquiry Form.

View the Rental Procedure Overview page for procedures regarding rental of space on campus by an external organization that is a commercial business, or a non-profit, or non-commercial entity, or a program, or for team event purposes. Availability varies by date, time and type of event. SCC is closed on Sundays.

Users who are selling products, services, or ideas; or non-commercial-information-only entities wanting to share with our students, should see the link entitled, “Use of College Grounds Permit.”