Event Calendars

Scheduling - Frequently Asked Questions

SCC Facilities Scheduling Services

Location: FOB Building (across from IT Building)
9000 E. Chaparral Road, Scottsdale, AZ 85256-2626
Service Email: events@scottsdalecc.edu
T: 480.423.6506  |  F: 480.423.6394

Service Hours:

Monday-Friday, 8:00am – 5:00pm during Fall & Spring
Closed on Fridays during the Summer Schedule
Closed on Weekends, Holidays, and other Campus Closures

Training Support for 25Live

Support and periodic training workshops are offered for requesters, schedulers, and approvers. Please contact patti.mcneill@scottsdalecc.edu to request training.

The Maricopa Community Colleges Scheduling System has been upgraded to a web based system - 25Live. The link for the SCC Calendar site is available for all scheduling needs. All Faculty and Staff are encouraged to submit event and vehicle all requests via the Event Wizard tab of 25Live. You may access this site from both on campus and off campus:

The Edit Wizard is how to request space, equipment, and services in 25Live. Please make sure to Sign In to 25Live using your MEID and Email password to view any user preferences you set, and to request your events.

25Live is a web-based scheduling and event publishing product developed by CollegeNET. The software package provides one centralized scheduling system, and data repository for events held at any of the Maricopa Community Colleges, yet allows individual users to maintain some of their personal scheduling preferences. 25Live enables users to view event information and request the use of space 24 hours a day, seven days a week from any computer with internet capability.

25Live can be viewed by any MCCCD employee with an MEID. The default view allows users access to view basic event and location information, request the use of space and resources, and view user preferences, and is only available after logging into the system with a valid MEID and password.

25Live is the only MCCCD recognized tool to schedule events and request the use of space, services, equipment, or fleet vehicles.

25Live is the system of record on campus, as well as District wide, and is used by all requesters, schedulers, service providers, help desk personnel, and dispatchers. It is the only recognized tool for obtaining services, reserving space or fleet vehicles, publicizing events, obtain space utilization data, and for safety and security purposes.

All space on campus may be requested for use, as all space is institutionally owned. However, many of the locations on campus are managed departmentally, are restricted for specific use only, or may not be accessible to the public. Requests for departmental space will be routed to the authorized space approver within 25Live. View the location detail to see if a location is departmental.

Requests may be submitted at any time. We may keep the request in our queue and process at a later date. Requests for activities occurring the same day as the request date will not be considered for scheduling.

  1. Simply Log in to 25Live with your MEID and EMAIL PASSWORD credentials.
  2. Use the Find Available Locations options to locate available space or vehicle. activate the Event Wizard form by choosing an available space
    OR,
  3. Jump to the Create an Event button 
  4. Complete the fields in the form, and click Finish. 
  5. Star your request to save on your Home tab
TIPS:

There are comment boxes at the top of each window which provide additional instructions. Star your organization, spaces, resources, and EVENTS to save your personal preferences for next time.
One of the campus schedulers will review your requests, and send you a confirmation when all of your arrangements have been secured. The new functionality will streamline all of your scheduling tasks into one program where you may check availability, view activities on campus, view and print your own confirmations, make requests for space and services, and find the important information you need for scheduling.

In the dates/time field of the Event Wizard form, check the "Event Repeats" button and select Ad Hoc. A calendar will open for you to select all your dates. As long as the meeting series is for the same TIME of day, you may use this feature. If your times are different, a separate request should be completed.

** It is recommended to always use the Ad Hoc option, only, for additional dates. This prevents the system from automatically selecting holidays or dates when the college is closed, and allows the requester complete flexibility to choose the dates the events are actually occurring.
**Please only submit a repeat meeting request for dates within the same fiscal year.
**Please omit dates that the Registrar’s Calendar shows as a holiday, school break, or special event date in which no other activities may meet on campus. If you are meeting on that date, please add a comment so the scheduling office does not cancel the date.

If the SPACE shows a caution symbol to alert you of conflicts when completing the request form, hover over the caution symbol for more information. This will tell you which dates in your series have a conflict. For multi date events, the conflict is not typically effecting all of your dates requested. Go to "Modify Selected Occurrences" on your location field to view all your dates. Uncheck the dates in red (conflicting), and chose another location for those dates. You may also remove the conflicting dates, if you decide not to meet on those.

You may jump to the location by clicking on the bold location name, and then viewing the availability for the DATE you are requesting. This grid will provide a clear picture of available times in WHITE and conflicts in GREEN.

Your event requests will be saved as a DRAFT until a scheduler has processed your request. Keep track of your drafts from the homepage dashboard.

Your scheduler will email a confirmation once processed. To quickly view a listing of all events that have been processed by a scheduling office, click on the # of events as Requester.

All requests are processed on a first come basis. When you submit a request, we recommend making this event a "favorite" by starring the event after it is saved. You may view your requests at any time on the homepage of 25Live. Your DRAFTS are your requests.
Still can’t find your event?
Simplest method to locate an activity:
Quick Search Menu on Home Tab
Search by populating one distinguishing key word in your event name. Ex. Budget
- OR -
Search by the location you have been confirmed in, Ex. Turquoise Room. If you know the building, but not which space, type the building. Ex. SC- (use the dash after the building ID to narrow the search.)


**EVENT PREFERENCES ARE ONLY WHAT YOU REQUESTED, THEY MAY NOT BE WHAT IS SCHEDULED!
**ALWAYS click on the "+" sign to the right of Assignments to view the details that have been scheduled. Here is an image of the expanded window to see what is scheduled.

You may print a confirmation for your records. Go to the ACTIONS drop down menu from the event detail view. Please make sure your event is in confirmed state before printing this report.