Campus Equipment Checkout:
This procedure includes Audio/Visual and Computer-related equipment that is checked out from areas on campus, excluding equipment available through the Media Center.
Equipment can be checked out by board approved employees for various activities promoting MCCCD. Personal use of equipment is prohibited and it is the employee's financial responsibility to cover any loss or damage. See the Governing Board Policy on Equipment Checkout for specific guidelines, including limitations, insurance, and authorization.
Equipment allowed to be checked out includes computers, monitors, laptops, digital cameras, camcorders, data projectors, vcrs, and other technology-related items.
In addition, staff must file an equipment checkout form for all portable devices (cell phone, laptop. PDA, etc.) in their possession.
Checkout Procedure:
- Requesters must fill out a MCCCD Equipment Check-Out Agreement Form.
Forms are available in theMedia Center (480-423-6652) or online - http://www.maricopa.edu/gvpolicy/adminregs/fiscal/1_11.htm.
 Requesters must fill out the top half of the form.
This requires detailed information about the requester, the project, the on-campus and off-campus location, the duration, and the equipment itself.
 Signatures are required prior to all equipment leaving campus.
- Minimum signatures needed include the requester and an Media Staff Member If the checkout period is < 7 days.
- If the checkout period is > 7 days, the requester, the Media Staff member, the Dept/Div chair and the Dean of Information Technology Services must sign off on the form.
 When the form is appropriately completed, the requester must keep the pink / employee copy of the Equipment Checkout form with the equipment.
(Refer to the Governing Board Policy on Equipment Checkout regarding usage, insurance, and loan agreement information. This is also printed on the back of the form.)
 After the checkout period, the requester must return the equipment back to campus and have it evaluted by an Media Staff Member.
The requester and an Media Staff Member must sign the equipment return receipt portion of the pink / employee copy upon return of the equipment. |
