SECTION V.
JOB DESCRIPTIONS
A. Division Chairperson for Divisions with Departments
1. Curriculum
a. Coordinates the preparation of the class schedule for the division.
b. Evaluates new program requests and modifications of existing programs and courses, provides feedback to the initiator, as requested by division faculty.
c. Represents division faculty interests on the College Curriculum Committee or selects designee.
d. Records, reviews and analyzes impact of Instructional Council / Articulation Task Force decisions on division faculty.
e. Records and reviews proposals for special projects offered for credit.
f. Records and reviews proposals for non-credit course offerings.
g. Consults with the administration and division faculty on curriculum and course matters.
h. Coordinates the articulation of division disciplines with secondary schools and institutions of higher education.
i. Assures the establishment of a means for reviewing course outlines in terms of course curriculum, and filing of syllabi by division faculty.
j. Coordinates divisional student outcomes assessment plan and is responsible for the annual Student Learning Outcomes Assessment report of the division for the Vice President of Academic Affairs or Vice President of Occupational Education.
2. Personnel
a. Recommends to the Vice President of Academic Affairs or Vice President of Occupational Education the employment of residential faculty for the division.
b. Assures that the evaluation of division residential and adjunct faculty is conducted as outlined in the R.F.P. and Adjunct Faculty Policy manuals.
c. Interprets college and district policies and procedures to the division faculty and staff.
d. Interprets college and district philosophy and objectives to division faculty and staff.
e. Oversees the assignment of student employees within the division.
f. Oversees the supervision and evaluation of classified personnel assigned to the division.
g. Mediates personality and philosophical conflicts at the division level.
h. Participates in the informal resolution of conflicts between students and division faculty.
i. Confers with the day and evening department chairs and program directors on the teaching assignments of division faculty.
j. Oversees residential faculty college committee responsibility.
3. Budget
a. Initiates the development of the division operational budgetary cycle and department and special program budgets and recommends those budgets to the appropriate vice president.
b. Manages the division budget and monitors department and program budgets.
c. Initiates the capital budget cycle. Assists the department chairs and program directors in capital planning. Submits program, department and division capital budgets to administration.
d. Monitors and oversees process for replenishment of division equipment and supplies.
4. General Administrative Items
a. Recommends to the Vice President of Academic Affairs or Vice President of Occupational Education all facility needs and modifications necessary to the functioning of the division.
b. Processes required reports such as personnel absence reports.
c. Coordinates the development and maintains an inventory of division catalog materials.
d. Collaborates with the department chair to coordinate the selection and ordering of textbooks for the division.
e. Collaborates with department chair and program directors in coordination of advisory committees.
f. Works in collaboration with division faculty for long-range planning.
g. Attends division chairperson meetings as scheduled by the Vice President of Academic Affairs.
h. Assists the Administration during the first week of instruction in the coordination of normal first week activities, i.e., room changes, last minute instructor no-shows, aiding students, etc.
i. Initiates schedule changes and submits them to the Vice President of Academic Affairs or Vice President of Occupational Education.
j. Each division chair shall be evaluated in the spring of each year in a manner prescribed by the appropriate Vice President. The evaluation shall include a review of the current year as well as planning parameters for the following year. Additionally, each division chair shall be evaluated annually by the faculty members in the division.
k. Evaluates performance of department chairs.
l. Assumes a responsibility for keeping faculty and staff informed about college and district matters.
B. Division Chairperson for Divisions without Departments
1. Curriculum
a. Prepares the class schedule for the division.
b. Evaluates new program requests and modifications of existing programs as requested by division faculty.
c. Serves on the appropriate instructional councils or selects designee.
d. Develops and evaluates proposals for special projects offered for credit.
e. Acts as consultant to the administration and division faculty on curriculum and course matters.
f. Coordinates/promotes the articulation of division disciplines with secondary schools and institutions of higher education.
g. Coordinates the development of course objectives and outlines by division faculty.
h. Maintains a file of current syllabi for all instructors in all classes.
i. Coordinates divisional student outcomes assessment plan and is responsible for the preparation of the annual student learning outcomes assessment report for the Vice President of Academic Affairs or Vice President of Occupational Education.
2. Personnel
a. Recommends to the Vice President of Academic Affairs or Vice President of Occupational Education the employment of residential and adjunct faculty for the division.
b. Participates in the evaluation of division faculty as outlined in the R.F.P. and Adjunct Faculty Policy manuals.
c. Interprets college and district policies and procedures to the division faculty and staff.
d. Interprets college and district philosophy and objectives to division faculty and staff.
e. Assumes a responsibility for keeping faculty and staff informed about college and district matters.
f. Assigns and supervises student employees within the division.
g. Recommends to the appropriate administrator the employment of any classified personnel for the division.
h. Supervises and evaluates classified personnel assigned to the division.
i. Mediates personality and philosophical conflicts within the division.
j. Participates in the informal resolution of conflicts between students and division faculty.
k. Initiates the teaching assignments of division faculty.
3. Budget
a. Develops and submits the division budget and special program budgets and recommends those budgets to the appropriate administrator.
b. Manages the department and special program budgets within the division.
c. Initiates the requests for capital items for the division and submits those requests to the appropriate administrator.
4. General Administrative Items
a. Recommends to the Vice President of Academic Affairs or Vice President of Occupational Education all facility needs and modifications necessary to the functioning of the division.
b. Processes required reports such as personnel absence reports.
c. Maintains an inventory of the development of division catalog materials.
d. Submits textbook orders for the division.
e. Works with advisory committees.
f. Encourages long-range planning by division personnel.
g. Attends division chairperson meetings as scheduled by the Vice President of Academic Affairs.
h. Assists the Administration during the first week of instruction in the coordinating of normal first week activities, i.e., room changes, last minute instructor no-shows, aiding students, etc.
i. Initiates schedule changes and submits them to the Vice President of Academic Affairs or Vice President of Occupational Education.
j. Participates in the spring evaluation with the appropriate vice president. The evaluation shall include a review of current year as well as planning parameters for the following year.
C. Department Chairperson
1. Curriculum
a. Prepares the class schedule for the department in coordination with the offerings of the other departments within the division.
b. Identifies and assists with new program development and course requests and modifications.
c. Represents or delegates representation of department faculty on the appropriate district instructional council and articulation task force.
d. Reviews and authorizes proposals for special projects offered for credit.
e. Reviews proposals for non-credit course offerings.
f. Consults with the division chair, department faculty and the administration on curriculum and course matters.
g. Promotes the articulation of department disciplines with secondary schools and institutions of higher education.
h. Maintains a means for reviewing and filing course syllabi in coordination with evening chair, summer coordinator and program directors.
i. Coordinates departmental student outcomes assessment plan and is responsible for the preparation of the annual student learning outcomes assessment report for submission to the division chair.
2. Personnel
a. Recommends to the division chairperson the employment of residential faculty for the department and is responsible for hiring adjunct faculty for the day program.
b. Participates in the evaluation of department residential and adjunct faculty as outlined in the Residential Faculty Policy and Adjunct Faculty Policy manuals.
c. Initiates faculty teaching assignments in cooperation with the division chairperson and the faculty members.
d. Recommends to the division chairperson the employment of any classified personnel approved for the department.
e. Assigns and supervises substitute faculty for the day program.
f. Assigns and supervises student employees within the department.
g. Supervises and evaluates classified personnel assigned to the department.
h. Reports personnel absences to the division chairperson.
i. Mediates the informal resolution of conflicts between students and department faculty.
j. Mediates personality and philosophical conflicts at the department level.
k. Insures residential faculty college committee participation responsibility.
3. Budget
a. Develops and submits the department and special program budgets to the division chairperson.
b. Manages the department and special program budgets.
c. Initiates the requests for capital items for the department and submits those requests to the division chairperson.
d. Monitors departmental supply budget and oversees replenishment of department supplies.
4. General Administrative Items
a. Recommends to the division chairperson all facility needs and modifications necessary to the functioning of the department.
b. Initiates procedures for necessary repairs and maintenance of department equipment and facilities.
c. Insures selection and ordering compliance for textbooks and submits to the division chairperson.
d. Actively participates with advisory committees.
e. Works in collaboration with department personnel to develop long-range planning for the department.
f. Coordinates the development of department catalog materials and recommends them to the division chairperson.
g. Assists the division chairperson with normal first week activities.
h. Participates in the spring evaluation with the appropriate vice president. The evaluation shall include a review of current year as well as planning parameters for the following year.
i. Prepares the class schedule for the department.
j. Assists the division chairperson in the initiation of schedule changes for submission to the Vice President of Academic Affairs or Vice President of Occupational Education.
D. Evening Chairperson
1. Curriculum
a. Prepares the evening class schedule for fall and spring and the day and evening schedule for summer (giving priority for class assignments to residential faculty as indicated in R.F.P. manual).
b. Identifies new programs needed; recommends modifications to existing division/department programs to the day department chair.
c. Advises the day chairperson or designee on district instructional council activities.
d. Advises the day chairperson on the articulation of division/department disciplines with secondary schools and institutions of higher education.
e. Collaborates with the day department chair in the establishment of a means for reviewing and filing course syllabi.
f. Collaborates with the day department chair to assure the outcomes assessment process is carried through in the evening program and assists with the student learning outcomes assessment report for the department.
g. Reviews proposals for projects offered for credit in the evening program.
h. Reviews proposals for non-credit course offerings in the evening program.
2. Personnel
a. Hires adjunct evening faculty.
b. Evaluates evening faculty in the division/departments as outlined in the R.F.P. and Adjunct Faculty Policy manuals.
c. Initiates faculty teaching assignments for the evening program and summer program in collaboration with the day department chairperson and the faculty members.
d. Recommends to the department chairperson the employment of any classified personnel that may be required for the evening division/department.
e. Assigns and supervises substitute faculty for the evening program.
f. Assigns and supervises student employees assigned to the evening division/department.
g. Supervises and evaluates classified personnel assigned to the evening division/department.
h. Reports personnel absences to the division chairperson.
i. Mediates the informal resolution of conflicts between students and evening faculty.
3. Budget
a. Assists the department chairperson in the development of the department operational budget.
b. Collaborates with the division/department chairperson in the management of the division/department budget as related to the evening program.
c. Assists the department chair in the development of the department’s capital budget requests.
d. Reports needs for department supplies and equipment maintenance to the department chair.
4. General Administrative Items
a. Recommends to the division chairperson all facility needs and modifications necessary to the functioning of the evening division/department.
b. Reports any changes in the division/department equipment and supply inventory program activities.
c. Insures selection and ordering compliance for textbooks for evening and summer and submits to the department chairperson.
d. Participates with the department chairperson to encourage long-range planning by division/department personnel.
e. Assists the division and department chairs during the first week of instruction in the coordinating of normal first week activities; i.e., room changes, last minute instructor no-shows, aiding students, etc. pertaining to the evening program.
f Initiates schedule changes and submits them to the administration.
g. Assumes responsibility for keeping evening faculty and staff informed about college and district matters.
E. Summer Coordinator
1. Curriculum
a. Reviews proposals for special projects offered for credit.
b. Reviews proposals for non-credit course offerings.
c. Maintains a means for reviewing and filing course syllabi.
2. Personnel
a. Assigns and supervises substitute faculty for the summer program.
b. Assigns and supervises student employees within the department for the summer program.
c. Supervises and evaluates classified personnel assigned to the department.
d. Reports personnel absences to the division chairperson.
e. Mediates the informal resolution of conflicts between students and department faculty.
f. Mediates personality and philosophical conflicts during the summer sessions.
3. Budget
a. Monitors department equipment and supplies.
b. Initiates maintenance and repair of equipment.
c. Is responsible for replenishment of supplies during summer months.
4. General Administrative Items
a. Assists the administration with normal first week activities.
b. Maintains a daily office hour, on campus, for each day session.
c. Is available each evening during the first week of summer evening session to respond to faculty and student problems and then alternates with the other summer coordinators to provide assistance and supervision during the remaining seven weeks.
F. Occupational Program Director
The occupational program director shall be a full-time, residential faculty member whose duties involve primary responsibility for the educational program, including the organization, administration, periodic review, continued development, and general quality / effectiveness. The program director assumes a leadership role in continued development of the program, including procedures required by the accreditation review process, if applicable. The primary focus of the position rests with program management, rather than issues of general institutional management. The Occupational Program Director Activity Evaluation Sheet contains a list of the specific duties and is available from the Vice President of Occupational Education.
1. Curriculum
a. Prepares the class schedules for program offerings in coordination with the offerings of other programs in the department and the division.
b. Identifies new needs within the program and recommends modifications to the program.
c. Serves on district instructional councils and articulation task forces as required for the program.
d. Reviews proposals for special projects offered for credit within the program.
e. Reviews proposals for non-credit course offerings for the program.
f. Consults with the administration and program faculty on curriculum and course matters.
g. Promotes the articulation of the program with secondary schools and institutions of higher learning.
h. Develops program and course objectives, outlines, and competencies and collaborates with department / division chair in establishing a means for their review and filing.
h. Coordinates program specific student outcomes assessment plan and is responsible for the annual student learning outcomes assessment report for submission to the department/division chair.
2. Personnel
a. Recommends residential faculty and hires adjunct faculty for the program.
b. Coordinates orientation of new adjunct faculty.
c. Participates in the evaluation of adjunct faculty as outlined in the Adjunct Faculty Policy Manual.
d. Assigns and supervises substitute faculty for program classes.
e. Recommends employment of classified personnel assigned to the program.
f. Assigns and supervises student employees as needed for the program.
g. Reports absences to the division chair.
h. Mediates conflicts between students and faculty at the program level.
i. Mediates personality and philosophical conflicts within the program.
j. Coordinates faculty committee participation within the program.
3. Budget
a. Submits operational program budgets to the department and / or division chairpersons.
b. Manages the program budgets.
c. Initiates requests for capital items for the program and submits those to the department and / or division chair.
d. Monitors program equipment and supplies.
e. Initiates maintenance and repair of equipment.
f. Assures replenishment of program supplies.
4. General Administrative Items
a. Recommends program facility needs and modifications to the department and / or division chairpersons.
b. Submits textbook orders to the division chairperson.
c. Initiates schedule changes and submits to the administration.
d. Assists the department /division chairpersons in 1st week activities.
e. Participates in spring program review and planning with the administration.
f. Prepares the class schedule for the program.
g. Develops long range plans for the program and reviews with department / division chairpersons.
h. Schedules and coordinates in advisory committee meetings.
i. Develops and maintains an inventory of program catalog materials.
j. Prepares program reports as required.
k. Coordinates and provides program-specific student advisement.
l. Coordinates student recruitment and selection for program.
m. Establishes and maintains contact with industry professionals.
n. Involved in the location and negotiation of off-campus classes and classrooms as appropriate.
o. Coordinates program accreditation and related activities where applicable.
Page Content: Daniel Corr, VP Academic Affairs
HTML Contact: Erica Moore
Last Modified on July 7, 2008 |
