Skip to main content
Scottsdale Community College - Learn. Grow. Achieve
Fetching Content....

Rental Information

PURPOSE:  Procedures to rent space on campus by an external organization that is a commercial business, or a non-profit, or non-commercial entity, or a program, or for team event purposes. Availability varies by date, time and type of event. SCC is closed on Sundays.
 
Users who are selling products, services, or ideas; or non-commercial-information-only  entitities wanting to share with our students, should see the link entitled, “Use of College Grounds Permit.”
 
STEP ONE: Call Facilities Scheduling Services
Call the Facilities Scheduling Services (FSS) office to discuss your event needs at (480) 423-6506. Or complete the online External Event Inquiry Form.
  • We need to know the date(s) of the event, time(s), number of people expected, room layout requirements, and audiovisual equipment needed. Click here for campus maps.
  • With that information we can recommend the space(s) that will work best for your event needs and tentatively hold the space of your choice while you gather all required documents to finalize your reservation.
  • An email copy of your tentative reservation will be sent. To officially confirm your reservation several items are required to be on file with our office before your event. These include a Certificate of Insurance, Special Use Permit, Facility Use Agreement, and payment.
 
STEP TWO: Gather required documents
  1. Certificate of Insurance must be submitted in advance of your event. Insurance Requirements. Those without insurance may purchase general liability from MCCD. See the Certificate of Insurance tab.
  2. Special Use Permit issued directly to you by the Salt River Pima Maricopa Indian Community, Planning Services Division,  located at 8800 East Chaparral Road, Suite 210, Scottsdale.  Please allow four (4) weeks for the permit to be issued. We need a copy of your permit–keep the original copy with you while on campus.  SRPMIC Special Use Permit Application - Fillable
  3. A SRPMIC Business or Film/Video License, or Food Permit, may be required depending on your event. This determination is made by the SRPMIC when you contact them—instructions are included in the application in item #2 above.
 
STEP THREE: Facility Use Agreement
A Facility Use Agreement will be created by the SCC FSS office for signature by your official company representative. This must be signed and returned to the SCC FSS office before your event date. You may send by mail, Fax, or email.
 
STEP FOUR: Make Rental Fee Payment 
Your total rental fee will be assessed, in accordance to your organization’s event requirements, by the SCC FSS office and included on the agreement. Payment is required before your event.
 
STEP FIVE: Confirmed Event Status
Your event status will be changed from “Tentative” to “Confirmed” once required documents and payment are received by the SCC FSS office. This detailed reservation update will be emailed to you for final review of your event needs.
 
Additional Information
  1. In an EMERGENCY call 911 first. Then Public Safety at (480) 423-6175. Then the SCC FSS office.
  2. If by chance the room you reserved is not unlocked when you arrive, please call Public Safety at (480) 423-6175 and they will let you in.
  3. Catering is available through Chartwells on campus. Email is preferred kylene.ott@compass-usa.com,  Phone (480) 423-6240.
  4. Outside caterers must be approved through SRPMIC Health Department.  The requirements are included in the SRPMIC Special Use Permit packet listed in Step Two.
  5. Adding additional spaces, furniture, equipment, services, or personnel may increase the event fees owed.
  6. Signboards will be placed for your use during your event–we will discuss how many are needed at the time of your reservation. The signboards will hold the signs you create–up to 24×36 inches–and are double sided. Please bring thumbtacks to affix the signs and remove them right after your meeting concluded. Any signs left after your event will be thrown away.
  7. At this time, SCC is unable to rent our Performing Arts Center due to high volume of usage by students, campus, and the District.
 
The event coordinator for your organization is responsible for:
  • Having a signed copy of your confirmed request and SRPMIC permit(s) and/or license(s) available during your event on campus.
  • Filing all required documents prior to the event
  • Attending the event as an active participant and staying until tear down is complete.
  • Being responsible for event participants adhering to college regulations.
  • Ensuring that no furniture is moved or borrowed without advance permission from the SCC FSS office
  • Immediately reporting any problems with your event space to the SCC FSS office.

 

SCOTTSDALE COMMUNITY COLLEGE
Facilities Scheduling Services
9000 E. Chaparral Rd, Scottsdale, AZ  85256
Office: (480) 423-6506  •  Fax:  (480) 423-6394