All employees who accept payment for any SCC/MCCCD services or donations must adhere to the MCCCD Administrative Regulation on Cash Handling.  In addition, all locations that handle cash are to establish written procedures to ensure compliance.  “Cash is defined as coins, currency, checks, money orders, credit cards, electronic funds transfers, and all cash equivalents (including, but not limited to:  tokens, gift cards, tuition waivers, parking tickets, stamps).” 

Cash Handling Procedures Form- If cash will be handled in your area, please complete the Cash Handling Procedures Form.  Follow the directions on the bottom of the form to complete the process.

SCC’s Cash Handling Guidelines/Procedures – These guidelines provide further assistance to campus employees engaging in the collection and handling of cash.

Other documents and forms that may be of help:

·         Cash Handling Best Practices for Clubs and Groups

·         Procedures for Ticket Concession and Other Athletic or Drama Department  Sales

·         Ticket Log  (This form may be modified to suit your needs.)

·         Inventory and Sales Report  (This form may be modified to suit your needs.)

Key steps to complete before collecting cash:

·         Request approval from your Vice President

·         Complete and submit Cash Handling Procedures Form to your Vice President; retain original and provide a copy to your VP and a copy to Administrative Services Office

·         Supply names and titles of individuals who will handle cash to Karen Johnson

·         All individuals handling cash must complete the online Cash Handling Acknowledgement

·         Share the cash handling policies and procedures  with all those handling cash to ensure compliance

Page maintained by Colleen O'Neill  feedback welcomed 
Last update 3/31/09